of The Church of Jesus Christ of Latter-Day Saints

Stake Video Broadcasts

PREPARING FOR A STAKE BROADCAST

TESTING YOUR LOCAL INFRASTRUCTURE – ON YOUR OWN

In the week preceding a broadcast, we recommend that you setup and test your equipment using a scheduled Receiving Test.  These tests can be easily scheduled and performed by you (a local-unit broadcast assistant) at a time that is convenient and works with your schedule.

To perform a local Receiving Test, please see the Test (Receive) and Schedule an Event pages on the Meeting House Technology website.

If you are unable to schedule a broadcast, please contact Louis Puster for assistance.

 

PRE-EVENT SETUP & LIVE BROADCAST TEST

Approximately 24 hours before a scheduled broadcast, we (the stake and unit broadcast support resources) will conduct a Live Broadcast Test.  In the live test, the stake and unit resources will setup the equipment in-place that will be used for the broadcast.  This pre-event live test is critically important as it allows us to:

  • Verify that the broadcasting and receiving equipment is working properly
  • Test and adjust audio levels and video quality – well in advance of the meeting’s start time
  • Ensures that we have all of the necessary equipment -at all locations- setup and testing well in advance of the meeting

Except in the rare occasion where the equipment might be “in the way” of some other scheduled activity (occurring between the live-test and the actual broadcast), you may leave the equipment setup after the live test.  This should minimize the setup required immediately preceding the broadcast.

Setup Instructions

The following document contains instructions on how to setup to receive the broadcast:

receiving-a-webcast

COORDINATION AND COMMUNICATION DURING THE LIVE TEST

The stake broadcast coordinator will send out e-mails in advance of the broadcast that communicate the dates and times for the live-test and the live-broadcast.  We will use the stake’s teleconference bridge (see below) to communicate during the live-test and ensure that all local units have setup, are receiving and have properly adjusted the audio levels in their chapel.

STAKE TELECONFERENCE BRIDGE

Dial-In Numbers:

+1 (210) 937-0956    National Toll Number (please use this number if you have ‘nationwide calling’)

+1 (866) 844-9419    Toll Free Number

Passcode:  14373287

Joining a conference:

  1. You must use a touch-tone phone to participate in the conference.
  2. Dial the appropriate dial-in number.
  3. Enter your numeric participant passcode followed by a # sign.

LIVE-BROADCAST INSTRUCTIONS AND SUPPORT

We will begin broadcasting from the stake center approximately 1-hour before the scheduled start-time of the meeting.  This provides you approximately 30 – 45 minutes to power-on your equipment and verify that you are successfully receiving the broadcast.  Everything should be in place and functional by at least 15 minutes before the meeting is scheduled to start.  This is to allow stuffiest time for members to arrive, listen prelude music (if provided), and to minimize distraction.

EVENT SUPPORT

The stake broadcast coordinator will supply their cell phone number in the e-mails sent out before the broadcast.  Please use texting as the primary means for communicating the status of your site and to report any issues that you may encounter.  This allows the broadcast coordinator to remain in the meeting and to communicate quietly, but effectively.  If needed, the coordinator can step out of the meeting to get on the phone with you to provide support.

Please ensure that the following occurs during the broadcast:

  • Attendance is taken (and reported)
  • Text the stake broadcast coordinator to:
    • Confirm that you are successfully receiving the broadcast
    • Report any issues or disruptions that you experience
    • Report any audio / volume issues
    • Report attendance / participation numbers from your location
    • Report how things went – at the end of the meeting
  • The local audio level is sufficient to be heard at a comfortable level

UNIT BROADCAST SUPPORT INDIVIDUALS

We maintain a list of our local unit broadcast support individuals in the following spreadsheet:

Stake Video Broadcast Information and Contacts

Please report any changes to this list (changes the individuals on the list, mobile numbers, e-mail address, lds.org usernames, etc.).  It is important that we have accurate and complete information to ensure that all information is communicated in a timely manner.

ONLINE RESOURCES

 

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